| THREATS |
C-1 Trained qualified and
experienced personnel. |
C-2 Documented policies =
and
procedures. |
C-3 Cost estimates are r=
equested
by Department Heads. |
C-4 A request for servic=
e form
must be sent to the Real Estate Section. |
C-5 External sources of
information are used by appraisers in preparing cost estimates. |
C-6 Internal sources of
information are used by appraisers in preparing cost estimates. |
C-7 Appraisers perform a=
visual
inspection of the property when an estimate is requested. |
C-8 Cost estimate docume=
ntation is
retained in Department files. |
C-9 "Site Specific&=
quot;
Appraisal is performed, based on the type of property. |
C-10 Estimated value or =
range of
value is determined by comparing market sales (Comparables) to the subject
property. |
C-11 All costs are estim=
ated and
totalled. These include: closing cost staff time, relocation and
administrative costs. |
C-12 An inflation factor=
is
applied to total cost based on the proposed date of construction. |
C-13 Department appraise=
rs must
complete an estimate work sheet for each property they evaluate. |
C-14 Department appraise=
rs meet
with supervising appraiser to finalize estimates before they are sent to
requester. |
C-15 Department Director=
reviews
and approves all cost estimates/property valuations. |
C-16 Trained, qualified =
and
experienced personnel. |
C-17 Documented Policies=
and
Procedures. |
C-18 Priority and respon=
sibility
for accurate and reliable estimates is focused at the highest level of the
Department. |
C-19 For each program, t=
he
Division Chief reviews and supervises all cost estimating activities
performed. |
C-20 The project engineer
establishes the estimate by scoping the project and preparing a prelimina=
ry
plan. |
C-21 Inflation and inter=
est rate
factors are used for projecting costs. |
C-22 The quantities and =
unit
prices of items of work to be estimated are determined and documented.
| C-23 Costs include: proj=
ect
management, master planning, design, environmental, land, construction and
construction management. |
C-24 The estimate is inc=
reased by
20% to cover cost for project management and E&I. |
C-25 The estimate is inc=
reased by
10% to cover costs for contingencies. |
C-26 Construction cost e=
stimates
account for: time of year, weather conditions, availability of materials =
and
equipment. |
C-27 Cost estimates are =
reviewed
with the client department to ensure that expenditures are within budget.=
|
C-28 All project costs a=
nd
schedules are documented by the Office of Management and Budget. |
C-29 Worksheet #4 must be
submitted with each construction contract project proposed for the 5-year=
CIP
and 1 year Capital budget. |
C-30 The Division Chief =
approves
1-year and 5-year cost estimates in writing on the worksheets sent to Pub=
lic
Works budget analyst. |
C-31 The City Council ap=
proves the
one-year and five-year Capital Improvement Program Budgets. |
C-32 Completed estimates=
are filed
in the project file and in the division historical file. |
C-33 Project monitoring =
and
coordinatiion meetings are held monthly with client departments/divisions=
. |
C-34 Industrial coordina=
tion
meetings are held monthly with Redevelopment to update project statuses.<=
/td>
| C-35 Project Managers tr=
ack
percentage complete versus budget at 40% and 70% complete; estimates are
revised based on actual. |
C-36 Change order estima=
tes are
prepared by the Project Engineer . |
C-37 The project change =
order cost
approves change orders up to $10,000, the Director approves $20,000 or 10=
% of
contract. |
C-38 Approval for initia=
ting a
contract change order is in writing by the Division Chief. |
C-39 The Division Chief =
approves
change orders up to $10,000; the Director approves $20,000 or 10% of
contract. |
C-40 The Project Manager=
and
Section Head are responsible for reviewing and evaluating estimates. |
C-41 The Department's qu=
ality
control section is responsible for maintaining uniform estimating procedu=
res. |
C-42 To determine final =
costs for
E&I, construction and change order costs, a final audit of all project
expenditures is conducted. |
C-43 Trained, qualified =
and
experienced personnel. |
C-44 Documented Policies=
and
Procedures. |
C-45 First cost estimate=
is
prepared when project is identified and general scope has been defined .<=
/td>
| C-46 2nd. detailed estim=
ates are
prepared by cost estimating consultants according to CSI specifications
format. |
C-47 Cost esimates are p=
repared by
cost esimating consultants according to CSI specifications format. |
C-48 The Project Manager=
is
responsible for preparation of all cost estimates. |
C-49 The Project Manager
coordinates all cost estimates with the architect and the Construction
Management Team. |
C-50 Job files contain h=
istorical
pricing information and database information in the form of completed
estimates. |
C-51 All cost estimates =
are
accompanied by a statement of methodology and database references. |
C-52 Cost estimates are =
reviewed
for accuracy, consistency and completeness by the Project Manager, Agency
Architecture. |
C-53 Agency follows CSI =
format to
generate estimates and review and evaluate project estimates prepared by
consultant. |
C-54 Independent estimat=
es are
developed for the review of consultants' estimate data for large projects=
. |
C-55 Pricing is reviewed=
by the
Cost Engineer and the Construction Manager at the time the bids are opened
and evaluated. |
C-56 Contractor pricing =
of change
orders is routinely reviewed and evaluated by the Construction Manager.
| C-57 Plans, specificatio=
ns and
estimate ("PS&E") are reviewed by Chief Engineer and Primal
Construction Manager. |
C-58 After PS&E revi=
ew, plans
are approved and signed by the Architect and the Exectutive Director. |
C-59 Following signing, =
the bid
package is approved by the Chief Engineer for advertising the project to
receive bids. |